Entry Kit

Each Radio entry can be submitted into ONE Product & Service CATEGORY only. However, the same entry can also be entered into any of the CRAFT categories.

A. PRODUCT & SERVICE

A01. FOOD & DRINK
Meats, fish, seafood, soups, delicatessen, fruits & vegetables, rice, pasta, pizza, sauces, mayonnaise, vinegar, oils, spices, herbs, pre-cooked & prepared meals, baby foods & baby milk, cream, butter, cheese, eggs, milk, margarine & spreads, chocolate, candy, chewing gum, potato crisps, snacks, nuts & dried fruit, sweet & savoury bars, cakes, biscuits, desserts, sugar, jam, honey, peanut butter, syrup, bread, crispbread, flour, baking ingredients, breakfast cereals, yoghurt & yoghurt drinks, milk desserts, ice cream, beer (incl. non-alcoholic beer), cider, lager, alcopops, wine, champagne, fortified wines, spirits, liqueurs, coffee, tea, chocolate & malt drinks, flavoured milk, still & carbonated drinks, fruit & vegetable juices, mineral waters

A02. HOUSEHOLD
Detergents, cleaning products, shoe polish, air fresheners, insecticides, foil, cling film & food packaging, light bulbs, batteries (not car batteries), paint, varnish & wood protectors, adhesives

A03. HOME APPLIANCES/FURNISHINGS/ELECTRONICS & AUDIO VISUAL
House & garden furniture, washing machines, dryers, dishwashers, fridges, freezers, cookers, microwaves, kitchen utensils, appliances & crockery, glassware, bed & table linen, baths, showers & toilets, home decorating & building products, wall & floor coverings, heaters, air conditioners, lamps, torches, clocks, home security products, smoke detectors, tools, garden tools, machinery & products, televisions, video players, blank audio & video tapes, cameras, video cameras, film, hi-fi, personal stereos, CD players & minidiscs, home computers & personal software, DVD players, personal phone equipment incl. mobile phones & pagers (Please note: mobile phone service providers should be entered in  Commercial Public Services)

A04. COSMETICS & BEAUTY, TOILETRIES & PHARMACY
Make-up, skin & nail care products, perfumes, eau de toilette & aftershaves, deodorants & body sprays, shampoos & conditioners, hairspray, gel, mousse, dyes, soap, shower & bath products, sun block & tanning products, OTC medicines & tablets, vitamins & herbal remedies, diet supplements & products, insect repellents, adhesive plasters, skin remedies, anti-hair loss lotions, condoms, pregnancy tests, other pharmaceutical products, hairbrushes, combs, wigs, toothpastes, toothbrushes, mouthwashes, toilet paper, tampons & sanitary towels, tissues, diapers, razors & shaving products, hair removal products, contact lenses, hearing aids, prescription drugs

A05. CLOTHING, FOOTWEAR & ACCESSORIES
Day, evening & nightwear, underwear, tights & stockings, footwear, sportswear, clothing fabrics & sewing materials, jewellery, watches, luggage, handbags, fashion & designer sunglasses & spectacle frames

A06. MISCELLANEOUS
Pet food & pet care products, gifts & greetings cards, pens, highlighters & personal stationery, tobacco & associated products

A07. CARS & AUTOMOTIVE SERVICES
Including jeeps & 4-wheel drives, pick-up trucks, vans, lorries, motorbikes, tyres, spare parts, accessories incl. in-car hi-fi, GPS/navigation systems, petrol stations, petrol, oil, breakdown & servicing companies, car dealers and car finance & leasing

A08. RETAIL STORES, RESTAURANTS & FAST FOOD OUTLETS
Department & specialist stores, store cards, supermarkets, DIY stores, drugstores, opticians, hairdressers, beauty salons, tattoo parlours, laundrettes/dry cleaners, estate agents, photo-processors, TV, video & other rental stores, mail-order companies & catalogues, online stores & auctions, restaurants & bars

A09. TRAVEL ENTERTAINMENT & LEISURE
Airlines, train & bus companies, ferry & cruise lines, travel agencies, tourist boards, hotels, resorts, city & country promotion, car hire, travel passes, leisure & theme parks, gyms, health & diet clubs, sporting events, music festivals, orchestras & instruments, exhibitions & shows, museums, art galleries, cinemas & theatres, sports equipment, bicycles, boats & caravans, toys, board games, computer games & consoles (e.g. PlayStation, Xbox, Wii etc.), lotteries, gambling, golf & country clubs, sex toys, dating services, social networking sites (e.g. Facebook)

A10. PUBLICATIONS & MEDIA
Newspapers, magazines, books, records, CDs, cassettes, DVDs, TV & radio stations, networks & programmes, encyclopaedias

A11. BANKING, INVESTMENT & INSURANCE
Banks, building societies, credit cards, current & savings accounts, money transfer services, mortgages & loans, investment companies, personal, health & building insurance, car insurance, pension & retirement plans, buildings development & road construction, real estate investment

A12. BUSINESS EQUIPMENT & SERVICES
Business computers & software, photocopiers, fax machines, business phone equipment, office furniture & stationery, courier services, employment agencies, advertising agencies & production companies, use of advertising, website design, awards competitions, office cleaning services (Please note: pens and highlighters should be entered in Miscellaneous)

A13. COMMERCIAL PUBLIC SERVICES
Telecommunications services, internet service providers, search engines, yellow pages, directories, postal services, electricity, gas, power & water companies, private healthcare & clinics, private schools & colleges, correspondence courses, private practices (e.g. legal, architectural & landscaping services)

A14. CORPORATE IMAGE
Non-product-based company image, competition & event sponsorship, Christmas messages, company mergers, flotations & relocation, TV programme sponsorship

A15. PUBLIC HEALTH & SAFETY, PUBLIC AWARENESS MESSAGES & CHARITIES
Anti-smoking, anti-drugs, anti-drink-driving, road safety, health, hygiene, Aids awareness, political & religious messages, unions, associations, environmental awareness, government & forces recruitment, state education, racial, ethnic & disability awareness, sex equality, charities, funds, volunteers, appeals, blood & organ donation

B. CRAFT
The jury will reward the quality of Craft as demonstrated in either the production process, or the technical execution of Radio ads. This might take into account the quality of the scriptwriting or acting performance, the skilful use of music or sound design, or the best use of Radio as a Medium. The idea behind the execution in relation to the client or brand should be of little or no consideration to the jury, accepting, of course, that it is often integral to the ad and cannot be ignored completely.

If the ad gives a pleasurable or memorable aesthetic experience, regardless of the subject, product, client or idea, then it may succeed in the Craft categories, even if it is not awarded in the product and services categories.

The jury will consider the level of the emotional bond with the work and whether the craft of the work adds something to the idea and pushes the execution.

B01. BEST USE OF MUSIC AND/OR SOUND DESIGN

B02. BEST SCRIPTWRITING

B03. BEST USE OF RADIO AS A MEDIUM

1. The Festival is open to all those involved in advertising and communication - Advertising Agencies, Production Companies, Clients, etc.

2. It is the responsibility of the entrant to ensure that the commissioning client has the rights to use the intellectual property of the brand advertised.

3. Entries cannot be made without the prior permission of the client/owner of the rights of the advertisement.

4. The Organisers may refuse entries which offend national or religious sentiments or public taste.

5. Advertisements must not have been entered in the Festival in previous years.

6. Any entry which, up to and including the final day of judging, has infringed any of its country of origin's voluntary or regulatory codes of practice, is not eligible. It is the responsibility of the entrant to inform the Festival Organisers should any infringement have arisen prior to the judging and Awards Ceremony.

7. All entries submitted must be designed for implementation and must have been implemented for the first time between 1 September 2011 and 31 October 2012. Entries will be accepted on the basis that they are designed to run in Europe or are created by European agencies/companies. Work can be entered by agencies outside Europe if it was created for and implemented in Europe. Likewise, work that has run outside Europe may be entered as long as it has been created by European agencies. Entries cannot be cancelled or removed from the Festival after the 31 October 2012. In the event that additional information regarding results and the outcome of the campaign becomes available after you have submitted your entry, the Festival organisers will accept updated and additional information relating to the results section only up to 31 October 2012.

8. Only one party may enter an advertisement into ONE Product & Service category, i.e. Agency or Production Company, to be agreed in advance between the parties concerned. In the event that the same advert is submitted into one or more Product & Service categories by two different entrant companies, only the first entry will be accepted. If different parts of the same campaign are submitted by both the production company and the advertising agency, the first company to enter will have the choice if they would like to submit the whole campaign as the entrant.

9. If one company has entered an advertisement into a Product & Service category, the same advertisement may also be entered into one or more Craft categories. This can be done by the same entrant company, or by a different entrant company (eg. the Production Company).

10. All entries submitted must have been created within the context of a normal paying contract with a client, except in the case of self promotion and non profit organisations, and that client must have paid for all of the media costs.

11. The Festival organisers may contact the client related to any entry at the request of the jury at any time during the voting process, should anyquestions about the implementation or presentation of the work arise.

12. The Organisers will endeavour to move entries to more appropriate categories if necessary. However, the Jury may not be allowed to move entries between categories during the judging.

13. All entry forms must be completed online at www.eurobest.com. Please note that entries submitted online will not be considered complete until all the relevant entry materials have been received, both online and in the Eurobest Office, and the entries have been paid for.

1. All entries must be submitted for judging exactly as published, aired or implemented and may not be modified for awards entry. However, translated versions may be supplied as supporting material if the entry did not originally air in English, provided the original is also submitted, and that the English version is an exact translation of the original version.

2. Directors cuts, spec ads and conceptual advertising are not eligible.

3. The Festival reserves the right to request a full media schedule from each entrant company to verify the authenticity of the ad(s) in the event that entry is shortlisted or a winner.

4. The Festival requests full client contact details and reserves the right to contact the client directly at any time to clarify or confirm any information relating to the entry.

5. In the event of a complaint against any winning or shortlisted entry, the Festival Organisers will conduct a full investigation into each case and will request detailed documentation from all parties concerned including the complainant, the entrants and the client.

6. The Festival Organisers will have no hesitation in withdrawing an award in cases where the complaint is upheld.

7. Entrants or companies who are proved to have deliberately and knowingly contravened any rules relating to eligibility may be barred from entering the awards for a period of time following the Festival as specified by the Organisers.

8. For further information please refer to our official statement on ‘scam’ entries here

1. Entries into the Radio category will be viewed and voted for by the Jury prior to the judging in Lisbon. From this voting, a certain number of entries in each section will be selected for the next stage of judging.

2. The Jury will then meet in Lisbon in November to vote on the entries and select finalists and winners

3.  At all voting stages, the judges are prevented from voting for entries submitted by their own agency in their country.

4. The decision of the Jury, in all matters relating to the awarding of prizes, will be final and binding.

The Awards given are as follows:

A Grand Prix must be awarded. Entries in the charities and public services categories and those with a charitable or public service message are excluded from winning the Radio Grand Prix.

The Juries will award Gold, Silver and Bronze in each category to entries judged to be deserving of this honour. These awards will be given to the entrant companies. Duplicate trophies can be purchased by other participating parties after the Festival.

Shortlisted entries will receive a certificate.

Special Awards:
The Network of the Year Award is given to the agency network that obtains the highest score for entries in the Film, Film Craft, Print, Outdoor, Print & Poster Craft, Radio, Media, Interactive, Mobile, Direct, Promo and Activation, Design, PR, Integrated and Branded Content & Entertainment sections. To form part of the network for consideration in the calculation, the company concerned must be wholly or majority owned by the network, or be associated with a network group through naming and/or branding.

The Agency of the Year Award is given to the agency that obtains the highest score for entries in the Print, Outdoor, Print & Poster Craft, Film, Film Craft and Radio sections, irrespective of whether these have been entered by the agency or another party. To be eligible for this award, an agency must have entries in two of these six sections (e.g. Film and Radio)

For more information on Special Awards and their calculation please click here

All entry materials, documentation and payment must be received in the Festival office in London or through our website www.eurobest.com no later than this date.

1. Only one party may enter an advertisement into ONE Product & Service category, i.e. Agency or Production Company, to be agreed in advance between the parties concerned. In the event that the same spot is submitted into one or more Product & Service categories by two different entrants, only the first entry will be accepted.

2. Each advertisement constitutes one entry. Advertisements which form a campaign must be entered and paid for as single entries, i.e. three ads which form a campaign must be paid for as three separate entries, but can be shown consecutively.

3. Radio teasers, which are meaningless as standalone ads and which do not include the name of the product/brand, are usually considered as one entry. If you are unsure, please contact radio@eurobest.com

4. Each Radio entry can be submitted into ONE PRODUCT & SERVICE CATEGORY only.
However, the same entry can also be entered into any or all of the CRAFT categories.
The Festival Organisers will endeavour to move entries to more appropriate categories if necessary before the Festival begins. However, the jury may not be allowed to move entries between categories during the judging.

5. All entry forms must be completed online at www.eurobest.com. Please note that entries completed online will not be considered complete until all the relevant entry materials have been received, either online or in the Eurobest office, and the entry has been paid for.

Information on the Entry Forms will be reproduced if your ad is shortlisted or a winner. It is very important that this information be full and correct. Please carefully check and re-check the credits you have entered. If you are shortlisted or a winner, these credits will be published on our website exactly as you have typed them here. Credits cannot be altered whilst judging is in progress. Any amendments or additions to credits made after 31 October 2012 may incur costs.

We have provided some tips for entering Radio: Please click here.

The required materials for Radio entries fall into two categories:

1. MP3 FILES:

We have provided some tips for submitting MP3 files: Please click here.

• We require one digital file for each entry, strictly in the following format: MP3 Format. NO OTHER FORMATS WILL BE ACCEPTED.    
• The MP3 specification for Radio entries is as follows: Bit rate 128 kbps, Compression ratio 11:1 File size should not exceed 3MB.
• The maximum length for each entry is 180 seconds.
• All entries MUST be submitted in the original language of the ad.
• If the original language is not English, we strongly recommend that you also submit an English language version of the ad.
• If an entry is submitted ONLY in English from a country where English is not the mother tongue, we may require proof that the ad has always and only aired in English. Without such proof, the jury may withdraw the entry from judging without prior notice.
• All submissions must be supplied as originally transmitted, with no additions or alterations. Any translated ads should be exact translations of this original ad, not an updated or amended version.
• If supplied, the English language version MUST be an exact translation of the original. Both the script and the sound effects used must be identical to the original, and it is not permissible to substitute names, places or events for ones more relevant to an English-speaking audience. Therefore, it will be in your own interests to explain or translate any specific word play or local, social, cultural or political references and nuances in the Brief Explanation section.
• We strongly advise that the voice actors used in translated versions are the same gender as those used in the original ad. If this is not done, and we feel the change of gender unfairly contributes to the effect of your ad, we will ask you to supply an alternative version, and we may have to withdraw the translated version from judging.
• Each version of the ad MUST be submitted as a separate MP3 file. When submitting two versions of the ad, please ensure you do not include both versions in one file.
• Participants who enter online will be able to upload MP3 files to the website as part of their entry.

2. WRITTEN SCRIPTS:

• All entrants must submit a full and accurate English script for each ad entered. If the ad was originally aired in another language, a full script in the original language must also be submitted. Please note that these scripts will be read by the Jury, and must be provided accurately and in full.
• The script(s) must be EXACT TRANSCRIPTIONS of the original ad(s), and of the translation(s) if applicable. The Festival reserves the right to edit any scripts which are not exact reproductions of the audio file(s) provided. Alternatively, you may be asked to resupply the script.
• Scripts must be supplied in Roman characters only, as the system will not recognise foreign characters. Roman characters with accents (e.g. ö, ñ etc.) are acceptable.

For entries within the Craft categories, you may also supply additional supporting materials. For assistance and guidance on preparing your Radio entries, please contact radio@eurobest.com

The entry fee of €299.00 is applicable on EACH Radio entry.
There is a registration fee of €249, to be paid once.
For UK participants only, VAT (at 20%) must be added.
All EU member countries MUST supply their VAT registration number.

Preferred method of payment is by Bank Transfer. This incurs a €10 charge, bank details as follows;  

BANK TRANSFER to:
Account Name: Eurobest Awards  
Account Number: 550/00/42043034
Sort Code: 60-00-01
IBAN: GB29NWBK60721442043034
BIC/Swift: NWBKGB2L
Nat West Bank plc,
City of London Office
PO Box 12258
1 Princes Street
London
EC2R 8PA

If you choose to pay by CREDIT CARD there will be a handling charge:
AMEX 2.5% of the transaction
Others: 1.5% of the transaction

Cheques are NOT accepted.

If you pay by bank transfer, please email a copy of your bank transfer confirmation to payments@eurobest.com, or fax to +44 (0)207 728 4030.

It is imperative that you cover ALL Bank charges; otherwise your entries may be refused. Please ensure that payment is made in EUROS and arrives at our bank in EUROS.

Participants who pay by bank transfer will receive a proforma invoice (invoice to pay) as part of an email confirmation containing a full set of completed entry forms.

Refunds
There will be no refunds for withdrawals by entrants after the official entries deadline 21 September 2012, regardless of any extension to this deadline. In addition, entries cannot be cancelled or removed from the Festival in any way AFTER 31 October 2012.

• There will be no refunds for withdrawals by entrants after the official entries deadline of September 21st 2012, regardless of any extension.
• Entrant requests for withdrawals of entries AFTER September 21st 2012 will not be eligible for a refund or credit for towards future Eurobest festivals, but are entitled to submit a replacement entry (up to the closing date of submissions).
• In addition to the above, if the festival notifies you at any point that your entry is not eligible and has been withdrawn from judging, you will be entitled to the following (if the entry has been paid for):
  
  Entitled to submit a replacement entry (up to the closing date of submissions)
  Be issued a refund
  Use the credit towards future Eurobest festivals
  
  
• If an entry is submitted in replacement of a cancelled entry that has already been paid for, the funds will be transferred whenever possible.
• All invoicing will be conducted post festival, at which time credit notes will be issued for any entries eligible for refunds/credit for future festivals.
• Refunds can only be requested after a credit note has been issued. This credit note entitles you to a refund, or use of the funds towards future Eurobest festivals.
• To request a refund you must send the following to the Eurobest finance team at payments@eurobest.com
  1. A copy of this credit note
  2. Proof of the original payment (for the sale(s) referenced on the credit note) e.g. Bank Transfer confirmation or Credit Card confirmation
  3. Your bank details issued on company headed paper (if eligible to be refunded via this means) and should detail the following:
  Account Name
  Account Number
  Bank Name
  Bank Address
  Sort Code (if applicable)
  BIC/SWIFT (if applicable)
  IBAN
  
  
• We cannot proceed with the refund without all the above items.
• If using this credit for future Eurobest festivals, please provide a copy of this credit note, along with your future festival submission details (i.e. EI/100) to payments@eurobest.com. The credit will be offset against any future balance outstanding for payment.
• Refunds or credit for a future festival are only allowed to the company as specified on the credit note.  It cannot be transferred to another company.

1. Each entrant accepts full responsibility for the quality of entries, and discharges the Festival Organisers from any responsibility in respect of third parties.

2. All entrants will strictly observe the Entry Rules. Completion and signature/sending of the Entries Payment Form will imply full acceptance by each entrant of the Festival Rules. Non-compliance with any of the Entry Rules will result in automatic disqualification of the entry.

3. The decisions of the Festival Organisers in all matters relating to the Advertising Festival shall be final and binding.

4. In the event of a win, any duties, fees and charges accrued from the transporting of the trophy, will be covered by the recipient, not Eurobest.

1. Any material submitted in the course of entering the awards becomes the property of the Organisers and cannot be returned.

2. Entrants may be required to supply additional material of any shortlisted or winning work for any promotional publication and exhibitions held after the Festival.

3. In order to promote the Festival, each entrant authorises the Festival Organisers to screen or publish his ads with or without charge, at public or private presentations, wherever and as often as the Organisers think fit.

4. In addition, each entrant undertakes to allow the lending or selling by the Festival Organisers of the entries to any interested public or private organisation with a view to promoting the Festival either directly or indirectly.

5. Any entry may be compiled by the Festival Organisers into a collection of entries. Such a collection, or extracts of the collection, may not be copied, marketed or sold by any organisation other than the Festival Organisation, or any organisation authorised to do so by the Festival Organisation. Each entrant agrees to assist the Festival Organisers in supporting any legal action that may be taken to prevent a breach of this condition, and to supply information to the Organisers immediately should they become aware that an unauthorised collection or compilation is available for sale or distribution.

6. Each entrant agrees to hold the Festival Organisers harmless of any claims that may be made against them by reason of any such screenings or publishing. Winners have the right to use any award given to them for promotional purposes, on condition that this is correctly described.

7. All entrants must accept that their entries may be used in our archive.

8. Each entrant confirms to the Organisers that they have the legal right to enter the Festival on the terms of these Entry Rules. Each entrant indemnifies the Organisers against all liability to any other person, firm or company and all loss arising from a breach by the entrant of any of these rules.