Entry Kit

For Integrated, there are no categories. All submissions will be judged together, regardless of product, service or budget.

1.  The competition is open to all those involved in advertising and communication - advertising agencies, production companies, clients, etc.

2. Entries cannot be made without the prior permission of the client/owner of the rights to the advertisement.

3. All entries submitted must be designed for implementation and must have been implemented for the first time between 1 September 2011 and 31 October 2012. Entries will be accepted on the basis that they are designed to run in Europe or are created by European agencies/companies. Work can be entered by agencies outside Europe if it was created for and implemented in Europe. Likewise, work that has run outside Europe may be entered as long as it has been created by European agencies. Entries cannot be cancelled or removed from the Festival after the 31 October 2012. In the event that additional information regarding results and the outcome of the campaign becomes available after you have submitted your entry, the Festival organisers will accept updated and additional information relating to the results section only up to 31 October 2012.

4. All entry forms must be completed online at www.eurobest.com, including an entries payment page and entry form.

5. All Entries must be designed for screening, transmission or publication.

6. Entries must have been created within the context of a normal paying contract with a client, except in the categories for charities and non-profit organisations. That client must have paid for all, or the majority of, the media costs.

7. The Festival Organisers may contact the client related to any entry at the request of the jury at any time during the voting process should any questions about the implementation or presentation of the work arise.

8. Only one party may enter an advertisement, i.e. agency or production company, to be agreed in advance between the parties concerned. In the event that the same advert is submitted by two different entrant companies, only the first entry will be accepted.

9. Entries which up to and including the final date of judging have infringed any of its country of origin's voluntary or regulatory codes of practice, are not eligible. It is the responsibility of the entrant to withdraw their work should an infringement arise prior to the judging.

1. All entries must be submitted for judging exactly as published, aired or implemented and may not be modified for awards entry. However, entries that are not originally in English may be translated as long as the presentation is exactly the same as the original version.

2. Directors cuts, spec ads and conceptual advertising are not eligible.

3. The Festival reserves the right to request a full media schedule from each entrant company to verify the authenticity of the ad(s) in the event that entry is shortlisted or a winner.

4. The Festival requests full client contact details and reserves the right to contact the client directly at any time to clarify or confirm any information relating to the entry.

5. In the event of a complaint against any winning or shortlisted entry, the Festival Organisers will conduct a full investigation into each case and will request detailed documentation from all parties concerned including the complainant, the entrants and the client.

6. The Festival Organisers will have no hesitation in withdrawing an award in cases where the complaint is upheld.

7. Entrants or companies who are proved to have deliberately and knowingly contravened any rules relating to eligibility may be barred from entering the awards for a period of time following the Festival as specified by the Organisers.

8. For further information please refer to our official statement on ‘scam’ entries here

1. The Jury will meet in Lisbon in November to vote on the entries and select finalists and winners.

2. At all voting stages, the judges are prevented from voting for entries submitted by their own agency in their country.

3. The decision of the Jury in all matters relating to the awarding of prizes will be final and binding

The Awards given are as follows:

An Integrated Grand Prix must be awarded. Entries in the charities and public services categories and those with a charitable or public service message are excluded from winning the Integrated Grand Prix.

The Juries will award Gold, Silver and Bronze awards in each category to entries judged to be deserving of this honour.

Shortlisted entries will receive a certificate.

All awards will be given to the entrant companies. Duplicate trophies can be purchased by other participating parties after the Festival.

Special Awards:
The Network of the Year Award is given to the agency network that obtains the highest score for entries in the Film, Film Craft, Print, Outdoor, Print & Poster Craft, Radio, Media, Mobile, Direct, Promo and Activation, Design, PR, Integrated, and Brand Content & Entertainment sections. To form part of the network for consideration in the calculation, the company concerned must be wholly or majority owned by the network or be associated with a network group through naming and/or branding.

For more information on Special Awards and their calculation please click here

All entry materials, documentation and payment must be received in the Festival office in London or through our website www.eurobest.com no later than this date.

Integrated campaigns have to be made of at least three different types of media.

For guidance on how best to present your entry please click here.

Please note that entries completed online will not be considered a complete entry until all the relevant entry materials have been received, either online or in the Eurobest office.

Within the entry form, you will be required to answer the following questions:

• Describe the campaign (150 words max)
• Describe how the campaign/entry was launched and executed and which channels were used.  (150 words max)
• Give some idea of how successful this campaign was with both client and consumer (150 words max)

Please carefully check and re-check the credits you have entered. If you are shortlisted or a winner, these credits will be published on our website exactly as you have typed them here. Any amendments or additions to credits made after 31 October 2012 will incur costs.

A. COMPULSORY MATERIALS

CASE FILM OF YOUR ENTRY:

For guidance on how best to present your case film please click here.

This film will be viewed by the Jury during voting and deliberations and will be used if your entry is a winner in post-Eurobest promotions and on the Eurobest winners website.

Please supply 2 versions of your film, as follows:

1) Long version: 2-3 minutes long.
This explanatory clip will be viewed by the Jury during voting and deliberations and could be used if your entry is a winner in post-Festival promotions. It will also be shown at the Festival, to give delegates the opportunity to study, appreciate and learn from the entries. This presentation should contain some key visuals - video, still images or any other appropriate footage to best explain the campaign with a simple, clear commentary in English summarising the written part of your entry (see Entry Form). Our experience shows that juries find this the easiest way to understand and judge entries. We recommend that you keep your presentation concise and to the point. (Videos longer than 3 minutes will not be accepted)

2) Short version: 45-60 seconds
Additionally, you must supply a shortened/edited version of 45-60 seconds which would be shown at the awards ceremony in the event that the entry is a winner. This should again contain some key visuals and a simple clear commentary in English summarising the written part of the campaign.

You should upload your Case Film as an .mpg2 or .mov file when you submit your entry using the online upload facility. Please note the maximum file size is 240MB.

Please indicate when you send your submission if there are reasons, such as music licensing, that mean your Case Film cannot be shown publically after the Festival.

DO NOT send case film on a URL

MPG2 File Encoding Standards
For submission to Eurobest 2012 please encode a high quality video as an MPG2 Program Stream. The resulting mpg2 file should have Audio and Video as one file (ie. mixed), encoded as Pal 25fps, Frame Size 720 x 576, the Data Rate must not exceed more than
1 megabyte/s.

For further assistance and guidance on preparing your presentation, please contact integrated@eurobest.com.

The entry fee of €429.00 is applicable on EACH Integrated entry.
There is a registration fee of €249, to be paid once.
For UK participants only, VAT (at 20%) must be added.
All EU member countries MUST supply their VAT registration number.

Payment should be made either:
Preferred method of payment is by BANK TRANSFER. This incurs a €10 charge, bank details as follows:

BANK TRANSFER to:
Account Name: Eurobest Awards  
Account Number: 550/00/42043034
Sort Code: 60-00-01
IBAN: GB29NWBK60721442043034
BIC/Swift: NWBKGB2L
Nat West Bank plc, City of London Office
PO Box 12258, 1 Princes Street
London EC2R 8PA.  

If you choose to pay by CREDIT CARD there will be a handling charge:
AMEX 2.5% of the transaction
Others: 1.5% of the transaction

Cheques are NOT accepted.

If you pay by bank transfer, please email a copy of your bank transfer confirmation to payments@eurobest.com  or fax to +44 (0)207 728 4030.

It is imperative that you cover ALL Bank charges; otherwise your entries may be refused. Please ensure that payment is made in EUROS and arrives at our bank in EUROS.

Participants who pay by bank transfer will receive a proforma invoice (invoice to pay) as part of an email confirmation containing a full set of completed entry forms.

In addition, entries cannot be cancelled or removed from the Festival in any way AFTER 31 October 2012. 

• There will be no refunds for withdrawals by entrants after the official entries deadline of September 21st 2012, regardless of any extension.
• Entrant requests for withdrawals of entries AFTER September 21st 2012 will not be eligible for a refund or credit for towards future Eurobest festivals, but are entitled to submit a replacement entry (up to the closing date of submissions).
• In addition to the above, if the festival notifies you at any point that your entry is not eligible and has been withdrawn from judging, you will be entitled to the following (if the entry has been paid for):
  
  Entitled to submit a replacement entry (up to the closing date of submissions)
  Be issued a refund
  Use the credit towards future Eurobest festivals
  
  
• If an entry is submitted in replacement of a cancelled entry that has already been paid for, the funds will be transferred whenever possible.
• All invoicing will be conducted post festival, at which time credit notes will be issued for any entries eligible for refunds/credit for future festivals.
• Refunds can only be requested after a credit note has been issued. This credit note entitles you to a refund, or use of the funds towards future Eurobest festivals.
• To request a refund you must send the following to the Eurobest finance team at payments@eurobest.com
  1. A copy of this credit note
  2. Proof of the original payment (for the sale(s) referenced on the credit note) e.g. Bank Transfer confirmation or Credit Card confirmation
  3. Your bank details issued on company headed paper (if eligible to be refunded via this means) and should detail the following:
  Account Name
  Account Number
  Bank Name
  Bank Address
  Sort Code (if applicable)
  BIC/SWIFT (if applicable)
  IBAN
  
  
• We cannot proceed with the refund without all the above items.
• If using this credit for future Eurobest festivals, please provide a copy of this credit note, along with your future festival submission details (i.e. EI/100) to payments@eurobest.com. The credit will be offset against any future balance outstanding for payment.
• Refunds or credit for a future festival are only allowed to the company as specified on the credit note.  It cannot be transferred to another company.

1. Any material submitted in the course of entering the awards becomes the property of the Organisers and cannot be returned.

2. Entrants may be required to supply additional material of any shortlisted or winning work for any promotional publication and exhibitions held after the Festival.

3. In order to promote the Festival, each entrant authorises the Festival Organisers to screen or publish his ads with or without charge at public or private presentations, wherever and as often as the Organisers think fit.

4. In addition, each entrant undertakes to allow the lending or selling by the Festival Organisers of the entries to any interested public or private organisation with a view to promoting the International Advertising Festival either directly or indirectly.

5. Any entry may be compiled by the Festival Organisers into a collection of entries. Such a collection may not, nor may any extracts of it, be copied, marketed or sold by any organisation other than the Festival Organisation or any organisation authorised to do so by the Festival Organisation. Each entrant agrees to assist the Festival Organisers in supporting any legal action that may be taken to prevent a breach of this condition and to supply information to the Organisers immediately should they become aware that an unauthorised collection or compilation is available for sale or distribution.

6. Each entrant agrees to hold the Festival Organisers harmless of any claims that may be made against them by reason of any such screenings or publishing. Winners have the right to use any award given to them for promotional purposes on condition that this is correctly described.

7. All entrants must accept that their entries may be used in the Eurobest Archive.

8. Each entrant agrees to hold the Festival Organisers harmless of any claims that may be made against them by reason of any such viewing or publishing. Each entrant confirms to the Organisers that they have the legal right to enter the Festival on the terms of these Entry Rules. Each entrant indemnifies the Organisers against all liability to any other person, firm or company and all loss arising from a breach by the entrant of any of these rules.

1. Each entrant accepts full responsibility for the quality of entries and discharges the Festival Organisers from any responsibility in respect of third parties.

2. The Entry Rules will be strictly observed by all entrants. Completion and signature/sending of the Entries Payment Page will imply full acceptance by each entrant

3. The decisions of the Festival Organisers in all matters relating to the Advertising Festival shall be final and binding.

4. In the event of a win, any duties, fees and charges accrued from the transporting of the trophy, will be covered by the recipient, not Eurobest.