Dates and Fees

Important dates and fees for entering

!
Deadline for entries extended to 28 October
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Key Dates

Entries open: 18 August

Deadline: The deadline has been extended to 28 October

Eligibility dates: 1 September 2015 to 31 October 2016

Festival dates: 30 November to 2 December

Awards show: 2 December

Shortlist release date (Innovation): Week of 14 November

Shortlist release date (Creative Data, Design, Direct, Media, Outdoor, PR, Promo & Activation, Radio): 30 November

Shortlist release date (Digital Craft, Entertainment, Film, Film Craft, Healthcare, Interactive, Mobile, Print, Print & Outdoor Craft): 1 December

Shortlist release date (Creative Effectiveness, Integrated): 2 December

Fees
Award Fee until 29 September Fee after 29 September
Creative Data €370 €415
Creative Effectiveness €475 €520
Design €370 €415
Digital Craft €370 €415
Direct €370 €415
Entertainment €485 €530
Film €370 €415
Film Craft €370 €415
Healthcare €370 €415
Innovation €295 €340
Integrated €515 €560
Interactive €370 €415
Media €370 €415
Mobile €370 €415
Outdoor €370 €415
PR €370 €415
Print €370 €415
Print & Outdoor Craft €370 €415
Promo & Activation €370 €415
Radio €370 €415
Cancellations, Refunds and Withdrawals

ENTRANT WITHDRAWALS FROM THE FESTIVAL

A. Entrant withdrawals before the official deadline of 29 September 2016

If an entrant withdraws work they have paid for from the festival before 29 September 2016, the following options are available to them:

i. Submit a replacement entry to the same eurobest award (e.g. Direct) or an alternative award, up to the official deadline.
ii. Be issued a refund after the Festival has ended.
iii. Use the credit at a future eurobest Festival.

B. Entrant withdrawals after the official deadline of 29 September 2016

If entrants withdraw work they have paid for from the festival after 29 September 2016, they are not eligible for a refund or credit towards future eurobest Festivals, regardless of any extension of the original deadline. This rule applies, regardless of the reason for withdrawal.

This includes, but is not limited to; the work not airing in time, client consent being removed, wanting to enter a different category or new/updated media (i.e. case film, JPG, PDF, etc.)

FESTIVAL ORGANISER WITHDRAWALS, AT ANY TIME

The Festival Organisers may withdraw ineligible work from the festival at any time before or after the official deadline. If the Festival Organisers withdraw work that has been paid for, the following options are available to the entrant:

i. Submit a replacement entry to the same eurobest award (e.g. Direct) or an alternative award, time-allowing and only at the discretion of the Festival.
ii. Be issued a refund after the Festival has ended.
iii. Use the credit at a future eurobest Festival.

Festival withdrawal reasons include, but are not limited to, the following:

• The work was entered the previous year, in the same eurobest award
• The work has been entered too many times
• The work is in the wrong category
• The work has been deemed ineligible for the Festival (see ‘Rules: Entrant position’, ‘Rules: Festival position’ and statement on ‘Ineligible or scam entries’ for more information.

ALL WITHDRAWALS

• If an entry is submitted to replace a withdrawn entry that has already been paid for, the funds will be transferred, whenever possible, to the new entry. Select the ‘Bank Transfer’ option at the point of payment on the new entry to pursue this option.

• Any difference in the cost of the entries must be covered by the entrant.

• If the entry being replaced was charged at the early fee rate, this lower fee will be honoured for the replacement.

• All invoicing will be conducted post Festival, at which time credit notes will be issued for any entries eligible for refunds or credit for future Festivals.

• Refunds can only be requested after a credit note has been issued. This credit note entitles you to a refund, or use of the funds towards future eurobest Festivals.

• To request a refund you must send the following to the eurobest finance team at payments@eurobest.com

1. A copy of the credit note from our finance department

2. Proof of the original payment (for the sale(s) referenced on the credit note) e.g. Bank Transfer confirmation or Credit Card confirmation

3. The following bank details issued on company headed paper (if eligible to be refunded via this means):

Account Name
Account Number
Bank Name
Bank Address
Sort Code (if applicable)
BIC/SWIFT (if applicable)
IBAN

• To request using this credit for future eurobest festivals, you must send the following to the eurobest finance team at payments@eurobest.com

1. A copy of the credit note from our finance department

2. Festival submission details, included entry reference number, e.g. eurobest 2016 EBL /100

The credit will be offset against any future balance outstanding for payment.

Refunds or credit for a future Festival are only allowed to the company as specified on the credit note. Credit cannot be transferred to another company.

Notifications of Winners

1. All judging takes place in Rome, the award winning entries will be selected by a European jury.

2. Shortlisted work and winners will be announced on www.eurobest.com

3. Winners are announced at the relevant Festival award shows and will appear online.

4. The Entrant Company will be named alongside the winning work, at the awards show and will receive trophies and certificates, where appropriate.

5. Duplicate trophies can be purchased by other companies or individuals credited on the work, after the Festival.